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How to Prepare Meeting Minutes

This is great, I'm doing minutes of our meeting ... yacks! Well it's another information to share with you.

I did not reinvent the wheel, I used the Internet to netstumble finding information available and here's what I found out (courtesy of

Thing's you'll need, pen and paper:

Step1 Distribute a sign in sheet so you have a record of who attended. The sign in sheet should ask the people to print their names so you have the correct spelling and it’s a good idea to include contact information in case there are questions about what may have been said during the meeting.
Step2 Prepare an agenda prior to meeting and use that document to take your notes.
Step3 If, in the course of the meeting there are action or follow up items, place an X next to those items on the paper.
Step4 You don’t need to write down every comment or remark. Note only the key points that are being made and who said them.
Step5 At the close of meeting summarize, to the group, the key points you have in your notes and ask if they agree.
Step6 After this is done summarize all the action or follow up items indicated with the X. Those items should be at the bottom of the Meeting Minutes.
Step7 Send out a draft of minutes to all who attended to see if they agree.
Step8 After the draft comments have been incorporated send out the final version of the Meeting Minutes.

Here's a templates courtesy by Microsoft.

In addition to this approach, I created a document with all the information related to this specific meeting. This is to cover all the bases, you know what happen in corporate world when things get in shallow area. Finger pointing.


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