- Start your Microsoft Outlook
- Click on Tools, Options.
- In Options, click on Mail Setup tab, then click Data Files.
- In Account Settings, click Add. You will see two selection. The 1st selection type of storage is Office Outlook Personal Folders File (.pst) and the 2nd type of storage is Outlook 97-2002 Personal Folders File (.pst). The different is, the Office Outlook Personal Folders File is not compatible with Outlook 97, 98, 2000, and 2002.
- Select the 1st type of storage e.g. Office Outlook Personal Folders File.
- You will ask to create or Open Outlook Data File. By default, you will save the PST file to your local profile. For example, c:/Documents and Settings/king.net( king.net is my login profile name)/Local Settings/Application Data/Microsoft/Outlook/
- The default file name is Personal Folders and save as type Personal Folders Files. You can change the file name to what ever you want. I prefer to use YYYYComment to easily identify the Personal Folders File. For example, 2009MyEmail.pst
- Click OK to continue.
- In Microsoft Outlook 2007 Edition, it will prompt you to add password. You can type the password of leave it blank. Click OK to continue.
- Click OK. Your will return to the main of Micrsoft Outlook.
- Check your All Mail Items to see your new created Personal Folders File.
- You can now use this Personal Folders File to store messages. Simply drag and drop to move folders and files.
If you ask, why I need to give password to my PST file? The Personal Folders File (.pst) is only a file that you can copy and open using Microsoft Outlook program as your reader. Without password, someone who possess the PST file can see all the messages including attachments.
If you have questions, please don't hesitate to post your comments.