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Add a printer attached to the network

Adding a printer to the network is a simple task to complete but you forgot this knowledge if you don't use it. So this is a simple guide on how you can add a printer to your network active directory.

I normally assign static IP Address to the printer to avoid conflict and management purpose. If you don't have this information you need the assistance of your IT Network Admin. For example, the IP Address is assign to our new HP LaserJet printer. When you power-up your printer for the first time, it will pick-up an IP Address from the DHCP server. All you have to do is change this IP Address, and then we are ready to add the printer to the network.

In your Printer Server. For example, login to KINGNET003 Print Server using administrative privilege account and follow this procedure.

  1. Open the Printers and Faxes, double-click Add Printer, and then click Next.
  2. Click Local printer attached to this printer, clear the Automatically detect and install my Plug and Play printer check box, and click Next.
  3. In Select a Printer Port, click Create a new port, and choose Standard TCP/IP Port, click Next.
  4. Click Next again.
  5. In Add Port, type the IP Address (the IP Address that we decided to use)
  6. Click Have a disk to install
  7. Accept by default to finish the setup, you may change this later.
The new printer comes with printer drivers CD, use this to add the printer drivers.

Now let's check our configuration, sharing name, location, comments, etc. In Printer and Faxes, select the new printer, right-click and select Properties. In the printer properties, here are some basic configuration to check.
  • In General tab, use the Location and Comment to help your users identify this printer. For example, Location is "Printer at Accounting Department" or "Printer at Legal Department", etc.
  • In Sharing tab, check the Share name. If you are using a standard naming convention, this is the time to update this share name. By default, the List in the directory is checked.
  • In Security tab, Group or user names, select the Everyone, the Print should be Allow. You can also remove Everyone, replace this using your approved network group, and assign Print Allow permission.
Use "Print Test Page" and see if successful. 

If you have questions, please leave me a comment or feedback here.
Thank you.


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