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Calendar Sharing in Exchange Online Services

This article will provide you step-by-step instructions on how to Share a Calendar in Exchange Online Services using BPOS (Business Productivity Online Services) or Office365. The Office365 will be the Microsoft brand name providing email hosting services, replacing the BPOS powered by Exchange Server 2007.

If you are looking a procedure on how to Share a Calendar using MS Exchange Server 2003/2007, please read this link: Whaddya know how to create a reservation in Outlook using Exchange 2003/2007.

Let's get down to business. Here's the step-by-step procedures:

  1. Login to Microsoft Online Services Administration Center, using your administrator email address and password.
  2. Click Users tab, in Actions, click on "Add new user"
  3. In General, enter your calendar's information e.g. username, First, Last, and Display. For example. First: Technology, Last: Calendar, and Display: # _Calendar, Technology. This will be first in your Global Address List.
  4. Create this new account as BPOS service. This complete the setup of Exchange Online user account, and I'm assuming that you are using Microsoft Online Service Sign-in tool. Click on E-Mail and Calendaring to open Outlook.
  5. In Outlook application, click File, Account Settings, then Delegates. Click Add, select the user name, click Add, click OK. In this delegate has the following permissions, Calendar - select Author (can read and create items). Click OK.
  6. In Delegates, click OK to complete. Repeat this process to add new user with Author permission. If you want to assign full permission, choose the Editor permission.
  7. Now we want to make sure this Shared Calendar will automatically accept meeting requests, and decline conflicting events. Click File, Options. In Outlook Options, click Calendar, then scroll down to click on Resource Scheduling.
  8. In Resource Scheduling, put check on "Automatically accept meeting requests and remove cancelled meetings" and "Automatically decline meeting requests that conflict with an existing appointment or meeting.". Click OK.
I hope this article provided you a good information.
Thank you.


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